About the Role

As part of the establishment and structuring of a subsidiary in France, we are looking for an autonomous and versatile Office Manager, capable of managing day-to-day operations while playing an active role in talent sourcing, qualification, and coordination.

This position is intended for a hands-on, pragmatic, solution-oriented professional, comfortable in startup / scale-up environments, and able to take initiative and operate with a high level of autonomy.

Key Responsibilities

• Office Management & Executive Support

  • Day-to-day management of the office (service providers, suppliers, facilities, equipment)

  • Administrative follow-up: insurance policies, subscriptions, contracts, basic invoicing

  • Logistical organization of meetings, business travel, and visits (France & international)

  • Interface with internal and external support functions (accounting, payroll, IT, real estate)

  • Direct operational support to senior management: agenda management, prioritization, action tracking

  • Overall to ensure smooth, efficient, and frictionless day-to-day operations.

• Talent Scouting

  • Proactive identification of target profiles (LinkedIn, networks, referrals, direct sourcing) working as part of and coordinating with CTS’s HR Organization, specifically the recruitment team

  • First contact with candidates: outreach, screening, relevance assessment

  • Organization and coordination of interviews

  • Candidate follow-up and candidate experience management

  • Overall objective is to attract top talent in close coordination with the Group’s recruitment team.

• HR Administration (Operational)

  • Administrative management of onboarding and offboarding (contracts, documentation, checklists)

  • Interface with HR service providers (payroll, benefits, insurance)

  • Monitoring of absences, leave, and basic HR data

  • Implementation of pragmatic HR practices adapted to a growing organization

• Structuring & Continuous Improvement

  • Implementation of simple and effective tools (processes, templates, tracking dashboards)

  • Identification of inefficiencies and proposal of concrete solutions

  • Active contribution to the organization’s scale-up and operational maturity

Required Skills and Experience

• Proven experience in office management within a startup / SME / entrepreneurial environment

• Very high level of ownership and also the ability work very collaboratively with other officer managers and administrators ( this is critical)

• Proven experience sourcing

• Experience in HR administration

• Ability to prioritize and manage multiple topics simultaneously

• Excellent interpersonal and communication skills (internal, external, candidates)

• Fluent French and professional-level English required

• Strong attention to detail and high execution standards