Location: Seinäjoki, Finland
Company: CTS Nordics Oy
Employment Type: Full-time

About Us

We are a leading design & build general contractor delivering large-scale, mission‑critical data centers. As the GC for a major data center project, we manage all design and construction phases under one roof. Our multidisciplinary design team is expanding, and we are now seeking a Document Controller to support the smooth and accurate flow of project information.

Role Summary

As a Document Controller, you will be responsible for managing all design documentation, ensuring accurate filing, version control, and timely distribution across internal and external stakeholders. You will play a key role in ensuring the design team and site teams always operate with the correct information.

Key Responsibilities

Document & Information Management

• Manage the receipt, registration, distribution, and archiving of design documents, drawings, submittals, and correspondence.

• Maintain up-to-date records and version control using the company’s document management systems (ACC).

• Ensure consistent naming conventions, metadata accuracy, and compliance with project standards.

Coordination & Communication

• Collaborate closely with architects, engineers, BIM specialists, project managers, and subcontractors to ensure document flow supports project deadlines.

• Track document submissions, approvals, and overdue responses; issue reminders and status updates as needed.

• Support the preparation of document transmittals and formal communication packages.

Quality & Process Assurance

• Perform regular checks on document completeness, formatting, and compliance with the project’s Document Management Plan.

• Help implement and improve document workflows to support efficient design and construction coordination.

• Assist with audits and quality reviews to ensure full traceability of project records.

Support for Design & Site Teams

• Ensure the construction site and design team always have access to the latest approved drawings and specifications.

• Provide guidance to team members on proper document handling and system use.

• Support handover documentation preparation and close-out processes.

Qualifications & Experience

• Experience as a Document Controller in construction, engineering, or architecture projects (data centers or industrial projects are an advantage).

• Strong understanding of document control processes and standards in a design & build environment.

• Proficiency with document management platforms such as Autodesk Construction Cloud/BIM 360, Aconex, Asite, Procore, or similar.

• Excellent organizational skills, attention to detail, and a proactive communication style.

• Ability to work in a fast-paced, deadline-driven environment with multiple stakeholders.

• Strong written and verbal communication skills.

What We Offer

• A key support role in a highly technical and impactful data center project.

• A collaborative design environment inside a leading design & build contractor.

• Opportunities to grow in project controls and digital delivery.

• Competitive compensation and benefits.

• The chance to support cutting-edge digital workflows and documentation processes.